Se Habla Español  |  Phone: (847) 742-1790
Current Hours: Monday - Friday: 7:30am - 4:00pm
Se Habla Español  |  Phone: (847) 742-1790
Current Hours: Monday - Friday: 7:30am - 4:00pm

Invoicing Coordinator/Receptionist - Midwest Groundcovers - St. Charles, IL

Full Time Year Around

The Invoicing Coordinator/Receptionist is responsible for timely and accurate processing of invoicing transactions for Midwest Groundcovers, LLC. This person is also be responsible for receptionist duties full-time during the off-season, and for back-up to the Seasonal Receptionist during the busy season. Greeting visitors and answering phone calls while maintaining a professional demeanor and providing quality customer service is essential. The Invoicing Coordinator/Receptionist provides support to other departments with special projects and routine tasks.

Essential Responsibilities:
Invoicing Responsibilities:
Process daily invoicing, credits, and monthly inter-company billing.
Answer customer invoicing questions and providing solutions. Balance invoicing to general ledger, maintain daily sales figures, and compile month-end activity reports.
Learn and understand sales tax compliance implications. Confirm tax exempt status on orders. Catalog and maintain tax exempt paperwork and resale certificates. Perform annual internal audit of tax-exempt customers and files
Process and follow up on customer credit applications. Submit completed applications to Controller for approval. Sustain regular communications with customer as to status of credit requests until final credit decision
Reception Responsibilities:
Answer incoming telephone calls and greet visitors in a professional and friendly manner. Determine the purpose of the call or visitor and direct to the appropriate party. Take messages, transfer calls to extensions, answer general questions about the organization, provide driving directions to our facility and direct carriers to appropriate locations for pick-ups and deliveries
Maintain contacts and contact lists in the phone system
Maintain the company calendar
Maintain schedule of staff members out of the office
Preferred Experience:
2 years of experience in Accounting and with Accounting software/ERP systems
Knowledge & Skills Required:
Strong computer skills with proficiency in Excel and Word
College accounting courses a plus
About Midwest Groundcovers:

Join the Midwest team! We strive to attract and retain the best talent in our industry and consider our employees to be our most valuable asset. We offer full-time, full-time seasonal and part-time employment across many different types of positions and experience levels. Midwest has grown through dedication to customer service and we are continually seeking those who share that desire to join our team. Our past accomplishments and success in the Green Industry are a direct reflection of the quality of our employees – join us and help us to build the future!

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