Invoicing Coordinator - Midwest Groundcovers - St. Charles, IL

Full Time Year Around Position - St. Charles, IL Location

Timely and accurate processing of invoicing transactions for Midwest Groundcovers, LLC.  Responsible for reception function during the off-season. Support department functions, tasks and projects.  Exceed customer expectations by providing quality customer service and reach personal and professional goals in the process.

Essential Responsibilities:
Process daily invoicing, credits, and monthly inter-company billing.
Answer customer invoicing questions and providing solutions.
Balance invoicing to general ledger, maintain daily sales figures, and compile month-end activity reports.
Learn and understand sales tax compliance implications.
Catalog and maintain tax exempt paperwork and resale certificates in Excel and hardcopy binders.
Perform annual internal audit of tax exempt customers and files.
Answer incoming telephone calls/greet visitors in a professional and friendly manner.
Maintain schedule of staff members out of the office. Support and train seasonal receptionist.
Process and follow up on customer credit applications. This may include multiple requests to customers and their references for information.
Run postage daily. Perform general upkeep of mailroom, postage machine, and supplies. Order postage and supplies as needed and inform A/P as to when money should be sent for postage funds.
Preferred Experience:
2-3 years general accounting experience
Knowledge & Skills Required:
Strong computer skills with proficiency in Excel and Word
High School Diploma
College courses a plus
About Midwest Groundcovers:

Join the Midwest team! We strive to attract and retain the best talent in our industry and consider our employees to be our most valuable asset. We offer full-time, full-time seasonal and part-time employment across many different types of positions and experience levels. Midwest has grown through dedication to customer service and we are continually seeking those who share that desire to join our team. Our past accomplishments and success in the Green Industry are a direct reflection of the quality of our employees – join us and help us to build the future!

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